Archive for the ‘Time Management’ Category
June 13th, 2011 | 
Author: When used appropriately, email is an incredibly useful communication tool. But, like me, many of us feel overwhelmed by the amount of mail that we receive and need to respond to.
However, there are ways to manage your email so that you’re more productive. We’ll explore strategies for doing this, so that you can get on with the real work at hand.
Key Points:
- Most of us feel overwhelmed by email. Although it’s a great communication tool, more often than not it’s overused. By managing it effectively, you can significantly boost your productivity.
- To gain control of your inbox, start by checking and processing email only at certain times during the day. If you’re concerned about the delayed response, let people know that you don’t check your email constantly.
- Also, try to keep your inbox as clear as possible. Organize mail using folders like “Action”, “Waiting” and “Archives”. And when you do check mail, use the two minute rule – any email that can be read and responded to in two minutes or less should be handled right then.
- You can also reduce your incoming mail by asking people to send you less, and by advocating effective email and communication strategies in your organization.
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Do you waste much time during your day due to disorganization?
Perhaps you spend 5 minutes searching for a misplaced file, another 5 looking for an email detailing an important meeting, and perhaps 10 minutes more finding today’s to-do list, lost in the piles of papers on your desk. Before you know it, you’ve spent an hour throughout the day looking for things you can’t find. And that’s just one day! Imagine how much time you’re losing each week, each month, and each year!
Many people struggle with disorganization. And, while some think they can succeed amidst the chaos, this disorganization can end up costing a high price. Disorganization can hold us back from getting the promotion we’ve always wanted. It can block our creativity, add stress to our lives, and prevent us from being as productive andeffective as we could be.
Handle the time, is one of the big qualities that a manager has to have. But it isn’t so simple, it needs discipline.
The reality is that we have more things to do and the only way to accomplish with all task is having an order.
Did you know that every minute spent in planning of the daily tasks, reduces 10 minutes the execution of the same ones? This can represent up to 25 % of increase in your productivity. Without planning of the time, simply we are REACTING constantly to the situations that appear.
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