Management Channel

It is possible that when you are saturated of matters or hanging tasks, you don´t know how to get out of this situation.

To delegate tasks, isn’t anything easy or to take lightly, a simple rule to bear in mind is if the task that you have to do, it can be done for someone esle. This will give us more free time to do the things that only we can do.

Next I tell you some rules to achieve the success on delegate tasks:

Know the  task: It is important to know in what  the task consists and determines the target. Do you realize that to fix targets is one of the more important skills of management? A target is a final destination, if you know it prune to prepare the route, to calculate the time, to find alternative ways and in the end you will have conscience of having come where you wanted.

Choose to whom you are going to delegate the task: If something isn’t urgent, I chose the person most indicated to realize the work, but nothing prevents from entrusting a crucial task to a capable and intelligent person, although it has no experience in this particular area.

Fixes parameters: The person in whom it delegates has to know the work that it has to realize but also the target to which he answers. It is important that he knows what hopes to be achieved and why. But he will need to know something more:  how long he has or what authority he has. Then it is necessary to provide him:

A target.
A delivery time.
Quality parameters.
A budget (if it is necessary).
To determine up to where his authority comes.
Information about the available resources.
Make sure that he has understood you: Cheers up another person to whom he speaks on the work to be sure that it has understood well what it has to do and why. Prune  him to suggest ideas whenever you don’t force him to adopt your approach.

Give information: If you can, help the person in whom it has delegated. Speaks with the chief of another department so that it helps him, tell to him where be able to find the information if you know already from which it can be extracted

Verify closely his advances: If the task or project is long,  it is important organizes meetings of pursuit. Even in the short tasks, don’t forget to verify how it goes: a pursuit closely, although it is informal, usually gives better turned out than a formal meeting. That allows to the person to consult to you the doubts that could have arisen, which he verifies that it isn’t getting lost in details or that it has chosen the wrong approach. The pursuit improves his confidence and, of step, also it calms you.
In any case, to do a pursuit doesn’t imply interfering. It verifies that it isn’t committing serious errors, but don’t lose the time with tritenesses. It is inevitable that not everything is to your taste and, probably, of having done you the work also you would have committed errors. You must only intervene in case of serious error and only so that the things return to his river bed. Don’t take the task or project from him, if you find an error, this turn out to be much a demoralizing person and must only be done in extreme circumstances.

Appreciatethe work. (Last, but not less important!) when the person has finished his work, prepares a meeting of evaluation. If it deserves it, congratulate it on his effort.  It is important that the person has learned one or more lessons on having realized the task. The next time will make it better.

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