Management Channel

Handle the time, is one of the big qualities that a manager has to have. But it isn’t so simple, it needs discipline.

The reality is that we have more things to do and the only way to accomplish with all task is having an order.

Did you know that every minute spent in planning of the daily tasks, reduces 10 minutes  the execution of the same ones? This can represent up to 25 % of increase in your productivity. Without planning of the time, simply we are REACTING constantly to the situations that appear.

But … What can we do?!

When our day begin, let’s take a sheet and let’s write a list of all the tasks and activities that we have to do during the day (I particularly use the Microsoft Windows Notepad, but sometimes the paper is more comfortable). Once you take this habit, I recommend to you do it in the night in order to start the day straight with the execution of the tasks.

Write down everything (meetings, calls, lunches, etc.)

Once we have the list, it is important to arrange it by PRIORITY. Of course the list of tasks will be huge (do not lose hope!)

One technique is assign priorities based on the consequences of realizing or not a task. You can use A, B, C and D, to assign priorities, so:

A priority task A, it is something that we must do,  it has serious consequences not to do it. For example: To meet a client or your chief, to send a proposal or budget,  prepare a report.

A task with priority B, is a thing that we must do, but the consequences are minor. For example: to read the mails, to do a consultation to a coleague.

A task with priority C, is that don’t have impact or any consequence in our work.

A task with priority D, are tasks that WE must DELEGATE. Basically there are things that others (the people of our team) can do for us. No matter what it is anything that we could do. This is very important, since we have more time to do things that ONLY we can do and nobody more.

Ok, already we have the finished and prioritized list, logically we begin executing the tasks A and then the B, let’s never begin a task B, without all the A being finished! We have to educate ourselves to realize first these important tasks and that they have serious consequences if we don’t do them.

Then we delegate all the tasks D.

Dears. This is a self-control question, but I make sure  that it brings good results. Remember control your  time and not the other way round.

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